How to Plan a Christmas Party

Organising a party sounds like an exciting and fun thing to do. But if you’ve been put in charge of organising your works Christmas party, it’s easy to stress yourself out trying to make it perfect. The secret is organising your party doesn’t have to be complicated and the night doesn’t have to go perfectly either.

You shouldn’t put a lot of pressure on yourself by trying to be perfect when no one really is. The main secret to planning a perfect office Christmas party is just giving it your best shot. Luckily, there are a couple of dos and don’ts that can make the whole process of planning a little bit easier. 

Here is a list of what you should do and what you shouldn’t if you’re planning an office Christmas party. 

1. Do Invite all Employees

Every member of staff should be invited to the party, regardless of their beliefs, religion, or other personal qualities. Failure to invite some members simply because they don’t celebrate or recognise Christmas may lead to people feeling discriminated against. 

To ensure that everyone is comfortable attending the party, you could tweak the name for the event a little bit. Calling your event an “end of year party” could be perfect. It’s very important to ensure that the needs of all members of staff are considered.

Things like food offerings, for example, need to cater to anyone with religious or dietary requirements. 

2. Don’t set a bad Example

All managers and senior employees in the workplace should be warned against setting a bad example for others. Misconduct on the part of senior employees can result in uncomfortable working relationships once the party is over. 

3. Do Select a Good Venue 

Sometimes your workplace may be too small for a big party. In such a case, it’s better to find another venue that better suits the needs of your event. Choosing the right venue can turn a good event into a great one.

4. Don’t Forget the Journeys Home 

Not many people will party all night long, especially if they’ve had a busy working day. Everyone will have to relax eventually, and this means taking a journey home, while others might need to spend their night at a nearby hotel. 

You should consider making the options that are available clear for everyone who’s had enough and wants to go home. Where possible, you could provide transport home for members of staff. The best idea is to discuss options with everyone and figure out a solution that works for the whole team.

5. Do Book Great Entertainment

Good entertainment is the life of any party. Some great music can make you want to dance all night. You should spend time finding the best DJ that will keep the party mood going. An incredible DJ should be able to set the right mood for the party and keep it going all night long. 

You could also include live acts to make the party even more interesting. Oh, and don’t forget the dance floor. Ensure that the venue you’ve chosen has a dance space that is large enough to accommodate all the members of staff. 

DJ at Party

6. Don’t Advocate Excessive Drinking

Having a free bar can be mistaken for condoning excessive drinking. No employer wants to be in a situation where they are liable for drunken misconduct from their employees. Having an open bar is not a good idea, especially when it’s an office Christmas party. Remember to make sure there are plenty of soft drinks on offer to include people who don’t drink alcohol. 

In summary, the above do’s and don’ts should go a long way in making it easier to plan a successful office Christmas party. The secret is trying to maintain a professional theme while still making it possible for everyone to have a good time. That way everyone can enjoy the night and hopefully become better friends by the time you’re all back in the office.


If you are looking at hiring entertainment such as a DJ this Christmas, be sure to contact Concept Events. We offer bespoke event services such as DJ hire, casino hire, stage hire, live acts and much more. Call us today on 01234 831366, or visit our contact page for more.